Library Security

Defining Asset Permissions

Access to assets in the Asset Library is controlled by the settings in the Permissions section for the folder or file. The groups who have access to the asset are listed and the permissions are shown for each group.

Editing permissions

    1. To access these settings, go to Permissions and click Edit.

2.   In the Edit Permissions dialog, add or remove groups and select the permissions for each group.

3.   To add a or remove a group, click the Add or Remove Groups link.

4.   In the Select Groups dialog, select groups from the list to add them, or click on the x next to their name to clear them.

5.   Click OK to save your changes.

6.   Add or remove permissions for each newly added group by selecting or clearing permission checkboxes as needed.

Summary of Permissions

Below is a table for folder and file permissions.

Note: These permissions work in conjunction with the status on the asset’s type and with the group’s right to access the library. For more information, contact an administrator.

Folders

Permission View Contents Download File Edit File Attributes Edit Folder Attributes Add Content / Edit Properties Delete Admin
View a folder and its contents. Includes viewing thumbnails, file images, attributes, and properties for files and versions.
Note: The View Contents flag gives rights to view new assets, not existing ones.
 X
Edit the properties of a folder, including the folder name, number or status.
 X X
Edit custom field values of new files added to the folder.
 X X
Edit custom field values associated with the folder.
 X X
Add new contents into a folder, including adding new sub-folders, uploading files, and choosing files and folders in a Manual Transfer to Library task.
 X X
Delete folder or sub-folder when they have no contents.
 X X X X X X
Move folder to a different location.
 X X X
Make a copy of an existing folder.
 X   X
Download contents of folder.
Note: Does not apply to folders, used for inheritance purposes.
 X X
Full administrative rights to folder and its contents. Permissions are automatically checked to enforce all security rights.
  X  X  X X X  X  X

Files

Permission View Contents Download File Edit File Attributes Edit File Properties Delete Admin
View a file or version.
 X
Download a file or version.
 X X
Edit properties of a file, including the file’s name, number, or status.
 X X
Edit the file’s custom field values.
 X X
Delete a file.
 X X X X X
Publish or convert a file.
 X X
Move the file to a different location.
 X X X
Create a new version of a file, or restore a previous version of a file.
 X  X
Full administrative rights to a file. Permissions are automatically checked to enforce all security rights.
  X  X  X X  X  X

For more information on library-related topics, visit these links…

For more information about security for downloading files, see Download Security.